Frequently asked questions

Once you let us know about your event and any associated equipment or services required, we can provide you with a customised quote.

Get in touch through our online enquiry form or contact our team directly to discuss your event.

Explore our venues

For external clients, we require payment in advance.

If you are a staff member, payment can be arranged through an internal charge, via a cost centre or WBS.

Please view our venue hire terms and conditions [PDF 338.0 KB].

Most of our rooms can be set up in a variety of configurations. Our Functions team are available to talk you through your options so you can select the layout best suited for your event.

We can create a custom scaled floor-plan tailored to your event, so you can review, make any adjustments and share your event floorplan with your stakeholders.

To familiarise yourself with our venues, please view the photos on our website.

Yes, our Functions team can arrange a walk-through site inspection with you. You can email functions@latrobe.edu.au to arrange a time that will suit you.

If your event requires you and/or your suppliers to access the room earlier for set-up, our Functions coordinator will work with you to ensure that adequate bump-in and bump-out time is factored into your event package.

Yes, you will need your own computer, or you can hire one of ours as part of your event package.

Most of our venues will contain in-built data projectors or screens. If these are not included as part of the room itself, we can arrange to have a portable one brought in for your event.

You can hire additional equipment through us such as easels, tables, chairs, flip charts, room dividers, marquees, portable PA systems and data projectors.

We also have a network of suppliers who can coordinate quotes and hire of any additional items on your behalf. Please contact our team to discuss this further.

Peter Rowland Group are the contracted caterers for our function venues. Our team can work with you to tailor a menu for your budget and any dietary or special requirements.

For food safety reasons, we do not allow external food to be brought into our venues.

Explore catering options

Yes, paid parking is available at our Melbourne campus. The University carparks operate on a pay-as-you-go basis, so you can pay only for the time you use. A valid permit is required Monday to Friday, between 8 am – 5 pm.

Learn more about casual and visitor parking.

Please view our terms and conditions [PDF 338.0 KB].

Here are the steps you can follow to book a filming location:

1. Get in touch with our team through our online enquiry form to discuss your requirements
2. Book in a site tour to inspect the location(s) you are interested in
3. Provide shoot schedule, detailed requirements, and any supporting documentation
4. Approve quote and sign agreement.

Yes, all clients are encouraged to do a site visit before committing to a location. Site tours can be booked by contacting our team on Functions@latrobe.edu.au.

We’ll provide you with a customised quote once you provide detail about your requirements such as the number and choice of locations, schedule, and the size of your crew and cast.

To discuss your event, please contact our team or submit an online enquiry form.

Depending on the type of filming, we require at a minimum Public Liability Insurance of $10m, a signed Location Hire/Filming License agreement, a filming schedule, and a risk management plan. Other documents that may be requested include a traffic management plan, waste management plan, environmental impact assessment, and any other permits or approvals as required.

All our short-stay accommodation are dormitory-style rooms. Each guest has their own room, sharing facilities such as common rooms, kitchens, and toilets with other guests staying on that floor/building.

We offer short-stay accommodation all year round, but availability depends on when you enquire and existing bookings for your chosen dates.

All short-stay groups have the option to include breakfast, lunch, and dinner catering alongside their accommodation. Breakfast and dinner are normally served as a buffet at our Dining Hall while lunch can either be packaged and delivered within La Trobe or also served as a buffet.

You don’t need to bring bedsheets or towels, but toiletries like shampoo and toothpaste are not provided so you will need to bring your own.

The closest supermarket is the IGA convenience store on campus located in the Agora. For a larger option, there's a Woolworths at Polaris Shopping Centre, on the corner of Plenty Road and Main Drive.

If you lock yourself out of your room, contact the person overseeing your stay, who can use their master access to let you in. Otherwise, you can call the Accommodation Services team at 03 9479 1071.

If you lose your key card, please call the Accommodation Services team for assistance as well. Note, a $50 fee applies for each lost key card.

Yes, paid parking is available at our Melbourne campus. The University carparks operate on a pay-as-you-go basis, so you can pay only for the time you use. A valid permit is required Monday to Friday, between 8 am – 5 pm.

Learn more about casual and visitor parking.

For external clients, we require payment in advance.

If you are a staff member, payment can be arranged through an internal charge, via a cost centre or WBS.